Terms of Service

These terms are an agreement between Numatryx Technologies (“Numatryx”, “we”, “us”) and the organisation that uses Numatryx Business Suite (the “customer”, “you”). They also apply to everyone who uses Business Suite on the customer’s behalf.

By creating an account, accepting an invitation or using Business Suite, you agree to these terms and to our Privacy Policy. If you accept them for an organisation, you confirm you have authority to do so.

Business Suite is online software for running HR and, over time, finance and operations. HR is currently available as a free Beta.

• During the Beta, features may be added, changed or removed as we learn from customers.
• The Beta is provided without a service level agreement. We work hard to keep it available and reliable, but we can’t guarantee uptime or response times yet.
• Before any paid plan applies to you, we will give you clear notice of the price and terms, and you can decide whether to continue.

• The person who sets up the organisation becomes its first administrator.
• Administrators control who can use the account, what each person can see and do, and the organisation’s settings. You are responsible for what happens under your account.
• Keep sign-in details private and tell us straight away at hello@numatryx.ng if you think an account has been misused.
• The information you give us when signing up must be accurate and kept up to date.

You are responsible for the information you put into Business Suite and how you use it. In particular, you:

• Must collect and use employee and candidate data lawfully, with a valid reason for each use.
• Must give your employees the notices the law requires and get their consent where needed, for example before using face check-in or running background checks.
• Are responsible for the accuracy of the records you keep, including salaries, documents and letters.
• Must follow employment, tax and data protection laws that apply to your organisation.

You must not use Business Suite to:

• Break the law or anyone’s rights, including privacy and employment rights.
• Upload malware or content that is unlawful, abusive or misleading.
• Try to access accounts or data that aren’t yours, or get around security or usage limits.
• Copy, resell or reverse engineer the software, except where the law allows it.
• Overload or disrupt the service, for example with automated scraping.

You own your data. Everything you and your employees put into Business Suite belongs to you.

You give us permission to host, process and display that data only as needed to provide and support the service, keep it secure, and meet our legal obligations. We act as your data processor: we follow your instructions, keep the data confidential, protect it with appropriate security, and help you respond to requests from employees and regulators. Our Privacy Policy explains this in more detail.

We may use aggregated, de-identified information about how the service is used to improve it, as long as it can’t identify you or any person.

Business Suite lets you send offers and letters that people sign electronically. You agree that these electronic signatures can be used in place of handwritten ones, and that signed records kept in Business Suite can be used as evidence of what was signed and when.

You are responsible for deciding whether an electronic signature is suitable for a particular document. Some documents may still need a handwritten signature or another formality under the law.

HR is free during the Beta. When paid plans are introduced, we will tell you the price and payment terms in advance. You won’t be charged unless you choose a paid plan.

Numatryx owns Business Suite, including the software, design, logos and documentation. We give you a limited, non-exclusive right to use it for your organisation while these terms apply. If you send us feedback or ideas, we may use them to improve our products without any obligation to you.

Each of us will keep the other’s confidential information private, use it only for the purposes of this agreement, and protect it with reasonable care. This doesn’t apply to information that is already public, that the other party already had, or that the law requires to be disclosed.

• You can stop using Business Suite and close your account at any time.
• We may suspend or close an account if these terms are seriously broken, if needed to protect the service or other customers, or if the law requires it. Where it’s reasonable, we will warn you first and give you a chance to fix the problem.
• If we decide to end the Beta or the service, we will give you reasonable notice.
• Before an account is closed, you can export your data. After closure we delete it within a reasonable period, as described in our Privacy Policy.

We provide Business Suite with reasonable skill and care, but, especially during the Beta, it is provided “as is”. As far as the law allows, we don’t promise it will be uninterrupted or error-free, or that it will meet every need of your organisation. Business Suite helps you keep records and run processes; it does not give legal, tax or employment advice.

As far as the law allows, and for both of us:

• Neither party is liable for indirect or consequential losses, such as lost profits, revenue or goodwill.
• Each party’s total liability under these terms is limited to the amount you paid us for Business Suite in the 12 months before the claim. While the Beta is free, this means our liability is very limited, because the Beta is offered at no charge.
• These limits don’t apply to liability that can’t be limited by law, such as fraud, or to breaches of confidentiality or of your obligations under “Your responsibilities” and “Acceptable use”.

You agree to cover reasonable losses and costs we face because of a claim by a third party (including your employees) arising from data you put into Business Suite without a lawful basis, or from your breach of these terms. We will tell you promptly about any such claim and let you take part in handling it.

These terms are governed by the laws of the Federal Republic of Nigeria. We will first try to settle any dispute by talking to each other in good faith. If that doesn’t work, the courts of Lagos State, Nigeria, will have jurisdiction.

We may update these terms as Business Suite grows. We’ll change the “Last updated” date above and, for important changes, tell account administrators by email or in the product before they take effect. If you keep using Business Suite after that, the new terms apply.

Questions about these terms? Email hello@numatryx.ng or write to Numatryx Technologies, 15a Emma Abimbola Cole, Lekki Phase 1, Lagos State, Nigeria.